All posts by Lauren Jenkins

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Amex Pay with Points Biller

Your customers can now ‘Pay with Points’ on ANY business expense

We are excited to announce that we have partnered with American Express to enable Card Members to ‘Pay with Points’ when paying you.  

That’s right – American Express Card Members now have the option to use their Membership Rewards points when paying you for their business expenses. For the first time, this exciting enhancement is now available, at no cost, to you, just by being a B2Bpay biller. 

What’s more – there will be no extra fees, no delay in payment and no hidden costs to using this.  

20,000 Membership Rewards = $100 worth of bills paid.

Benefits to you

Your customers benefit from paying with points too

How do your customers pay with points?

Receive Invoice

Your customers receive an invoice with a convenient link which directs to your payment page where they can pay your invoice.

Enter payment details

Your customer follows the steps to pay the bill.

Use thier Amex

Your customer selects or enters their American Express card details then agree to the terms and press 'Pay Now.'

Use Points to pay

The American Express SafeKey popup will give them the option to use points to pay. They can choose to use points only or a combination of points plus payment.

All done

Your customer completes the payment.

American Express will charge your card for the full transaction amount, and within 72 hours will raise a statement credit for the points portion of your payment.+ 

Want to know more?

If you need assistance setting up to use B2Bpay and/or paying with points, give our Sydney based team a call on 1300 205 575

Using Membership Rewards® Pay with Points with SafeKey®

Using Pay with Points with B2Bpay: 
Pay with points with B2Bpay is available when on and when you, the primary card member, pay bills using the one-off payment page on the B2Bpay Customer Portal. Pay with points is also available on all B2Bpay biller’s ‘Pay Now’ payment pages (including integrated Xero, MYOB and QuickBooks pages) that are hosted by B2Bpay (the URL will start with pay.b2bpay.com.au) and on websites using the B2Bpay Payment Plugin. 

Eligibility to‘Use points to pay with SafeKey’: 
You can‘Use points to pay with SafeKey’if You are the Primary Card Member of an Australian issued American Express® Card; Your Card is enrolled in the Membership Rewards programme; and Your Card account is in good standing (i.e. not overdue or in collection). Supplementary Card Members are not eligible toUse points to pay with SafeKey. 
 
+Using ‘Use points to pay with SafeKey’: 
The minimum redemption value is 1,000 Membership Rewards points. The maximum points redemption is the lower of the total transaction value or the total Membership Rewards points. The number of rewards needed for a credit may vary over time. The points required for the credit value will be displayed during the redemption process, prior to submission. 
 
The full transaction amount will be charged and appear on your account and the statement credit for the value selected will appear within 72 hours of the charge (this may not be the full transaction amount). The credit may not appear on the same statement as the full charge. In this case, you must still pay the amount due on your statement, and the credit will apply to charges on your next statement.

 

^ Membership Rewards points are subject to the Terms and Conditions of the Membership Rewards program available at https://www.americanexpress.com/en-au/rewards/membership-rewards/terms

General 
Returns & refunds. If required, contact B2Bpay for refund eligibility but remember, payments cannot be refunded after funds have been forwarded to your biller. If you do subsequently obtain a refund, the refund amount will apply to your Card account. Membership Rewards points are not reimbursed automatically. In the event of a refund, you may keep the credit, but if you prefer reimbursement of Membership Rewards points, please call American Express on the number on the back of your Card. 
The card terms and conditions continue to apply when youUse points with SafeKey. You must continue to make payments as outlined on your Statement of Account and in your Card Member agreement, even when you ‘Use points to pay with SafeKey. All Membership Rewards points are subject to the Membership Rewards Terms and Conditions availablehere.
American Express may change or suspend the ‘Use points to pay with SafeKey’ feature for any reason and at any time without prior notice, including when a Card account is not in good standing (overdue or in collection). 
For more information, see Pay with Points FAQ’s at: https://www.americanexpress.com/content/dam/amex/au/benefits/use-points-with-safekey/faqs.pdf 


B2Bpay is owned and operated by Zenith Payments Pty Ltd, a leading payment processing business based in Balmain, Sydney. Payment processing and merchant acquiring facilities are provided by Westpac, American Express, Diners Club and other leading financial institutions. More details about  Zenith Payments.

A standard and tax-deductible credit card processing fee (from 1.2% excl. GST) or a bank account processing fee (0.65% excl. GST) applies to all payments and the applicable fee will be displayed when you set up a biller and/or when you make a payment.

*A business must be a Qantas Business Rewards Member to earn Qantas Points for business. A one-off join fee of $89.50 including GST normally applies, however this will be waived for B2Bpay customers  using this link. Membership and Qantas Points are subject to the Qantas Business Rewards Terms and Conditions. Qantas Points for business are offered under the  B2Bpay Customer Terms and Conditions. Members will earn 1 Qantas Point for every $7 paid to the ATO by card, 1 Qantas Point for every $10 paid to all other billers by card, and 1 Qantas Point for every $3 paid to a biller by bank account.

^^Members can also earn up to 3 Qantas Points per $1.50 paid to B2Bpay Bonus Billers. See B2Bpay website for a list of current B2Bpay Bonus Billers. 

Qantas Points will be credited to the Members’ Business Rewards account by the 14th day of the month following the eligible spend. Any claims in relation to Qantas Points under this offer must be made directly to B2Bpay by emailing  [email protected]. Businesses must ensure the ABN registered with Qantas Business Rewards is saved in the B2Bpay customer profile or entered online when paying in order to earn Qantas Points. Qantas Points earned using B2Bpay will be credited to the Members’ Business Rewards account by the 14th day of the month following the eligible spend as outlined in the B2Bpay Customer Terms and Conditions. 

Exclusion List

B2Bpay Excluded Industries and Payments

B2Bpay is a registered Payment Facilitator with Visa, Mastercard, American Express and other banking partners. 

Whilst we love helping  Australian businesses make and receive payments with ease, as part of AUSTRAC, anti-money laundering, KYC and banking compliance, there are some payments that we can’t process. 

Please find a list below of payments we can’t process. 

B2Bpay cannot be used to make payments relating to:

We may apply additional restrictions and may amend this list at any time without notice in order to comply with internal or external restrictions. 

If you have any queries on what is and isn’t allowed, contact our friendly Balmain based team.
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Keeping on top of cash flow during Covid

Top 5 tips to keep on top of cash flow during Covid-19

If you own a business or manage a business’s finances, you know that staying on top of cash flow is the key to keeping a business running. This is constant battle for most businesses but throw Covid into the mix which for many businesses means less money coming through the door, and it gets even tougher! 

We’ve put together five tips for riding out a cash flow slump to keep your business in the black and ready to go for the future.  

Tip 1. Use your credit card strategically

You have probably heard about the “up to 55 day interest free period your credit card offers. But what exactly does this mean and how do you take advantageThe reason it always says “up to” is because the amount of interest free days available depends on what day of your billing cycle you make the purchase. For examples you would get 55 days interest-free on purchases made on the first day of the billing cycle, 54 on the second day and only 1 day interest free if you made a purchase the day before your statement was issued for that billing period. 

To be eligible to receive interest-free days, you also must repay your account’s outstanding balance in full by the due date on your statement. 

So how do you know what your billing cycle is so you can take full advantage? Each credit card has different rules but you should be able to find your Statement Period on your Credit Card Statement – each statement period runs for about 30 days and there is then 25 days from when your statement period finishes to the payment due date (hence 55 days). 

See below example of a Statement period that runs from the 15th June.

15th June

Statement period begins.

16th June

Make a purchase for 55 days interest free.

30 June

Make another purchase for 40 days interest free.

15th July

Statement period ends.

9 August

Payment due date. Pay closing balance in full.

30 day Statement Period

25 more days to pay

0
Days in total

Eligible Purchases 


Don’t forget interest free days only apply for eligible purchases made on your card. Exclusions typically apply for government payments (eg. paying the ATO directly) and some other bill payments. To make sure your Interest free period applies to these purchases too, use B2Bpay as the spend will then be classified as “General Spend”.  

What if a supplier doesn’t accept credit card payment? 


Again, this is where B2Bpay can help. You can use B2Bpay to pay ANY supplier, regardless of whether they accept card payment or not. This is because you pay your bill with credit card using B2Bpay, and we transfer the payment by EFT to your supplier. This means that you can turn every bill into one that maximises your cash flow. 

The take aways?  

Tip 2. Cut Costs

This is a good one to focus on if your business has needed to slow down or shut down during Covid. It gives you a chance to take stock of anything you have been paying for that you don’t need. 

For example, are you spending money on subscriptions or services you are no longer using? Or do you have insurances you no longer need? Can you renegotiate the terms of outstanding loans or leases? Are you monitoring stock levels at efficient levelsTake a good hard look at a few month’s expenses for your business. Print it out if you can so you can analyse and tick each item off. Look for anything you could cut out or renegotiateThis is something that takes time and brain power that you often don’t have the capacity for when you are knee deep in your everyday business activities. But if you take the time out to take stock and complete this admin task, you could be saving serious dollars over the long run.  

Tip 3. Ask for payment extensions

To stay cash flow positive means you need to keep cash coming in as quick as possible, while holding back on expenses for as long as possible. 

One way you can do this is to work closely and build strong trusting relationships with suppliers who can offer flexible payment terms. That way you can negotiate and maximise payment terms when you need to.

If a payment is due in 30 days, see if you can extend it to 45 and don’t pay any earlier. And if you’re paying by card, time payment early in your Statement Period to provide you an extra 55 days interest free on the payment (see tip 1). Just remember to not leave it to the last minute to request an extension on payment. Make sure you are always looking ahead at upcoming bills. 

Tip 4. Talk to your bank

The Government’s SME Recovery Loan Scheme is designed to support Australia’s economic recovery, by allowing eligible businesses to access finance as JobKeeper is now phased out.  

This scheme is designed to help small to medium sized enterprises (SMEs) get access to cheaper funding, with the government guaranteeing 80% of eligible business loans

Most bank lenders and many non-bank lenders are taking part and are also offering repayment holidays for up to 24 months as part of the scheme. Loans include term loans, overdrafts, working capital facilities, leases and hire purchase agreements. Different criteria will apply depending on the individual business and the lender. Get in touch with lenders to find out what options they have to suit your business cash flow and situation.

Tip 5. Get your invoices paid faster

We will say it again. Keeping on top of cash flow is all about ensuring you keep cash coming in as quick as possible. 

Some ways you can do this is to always make sure you send invoices as soon as the work’s completed or products are delivered. Use invoicing software to ensure it is easy to do this by sending out templated invoices on the go. And don’t let restrictive payment methods stop your cash flow! By accepting all major credit and debit cards as payment optionsallows your customers to manage their cash flow options too and pay you online 24/7

You can sign up to B2Bpay to accept card payments on your invoices at no cost to you! Click here to get started today.  

Michael McCarthy
Michael McCarthyB2Bpay Customer
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Extremely happy with the B2Bpay service. It has given me the ability to offer my clients another payment option. Previously I was only able to offer direct debit, now my clients can pay by their cards. The staff and service I have received in helping me set this all up has been exceptional!
John Nettle
John NettleNettle Construction
Read More
B2Bpay works well within our business, It is easy to set up payments and to make recurring payments including to contractors who would not normally accept payment via credit card.
Stuart White
Stuart WhiteTotal Access Solutions
Read More
B2Bpay is a great way to pay suppliers, even if they don't accept card. We've even put it on our invoices as a handy payment option for clients to pay us.
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Tax Tips for Small Businesses

Paying tax is just one part of running a business, however, not having good processes can lead to mistakes that can cost you time, money and stress. While the temptation might be to worry about tax only when the EOFY comes around, good tax planning involves thinking long term. A good idea is to kick off the new financial year with a plan to sit down with your accountant early on and discuss your business strategy. That may include growing your business, improving productivity, or planning for sale. You will need good advice early to help you formulate a plan that enables you to meet your business and financial goals. 

Our top 3 tips include- 

  1. Seek Advice and Support – engage a tax professional who will be able to keep you on track and avoid costly mistakes. This year it’s even more important to ask the right questions and provide relevant information to help your adviser determine if you’re eligible for any COVID-related tax incentives and deductions. You can read about some of the incentives in our article on the federal budget here.  
  2. Keep Good Records – it’s essential that you have good records that meet tax requirements. Make sure that your business processes include regular reconciliation of business figures with bank statements and all source documents (including tax invoices and receipts). One of the easiest ways to do this is to use Accounting Software and connect to your bank feed. That way you can easily log in and reconcile payments on a regular basis. If you make payments using B2Bpay, our clever integrations with Xero, MYOB and Quickbooks makes it easy to record and reconcile these payments. The same goes for accepting payments. Read more about our integrations here!
  3. Use Technology – smart businesses leverage technology to help run the business by using accounting software systems, mobile apps and point of sale software. All these can help you save time and report income and expenses accurately and in real time. For example, if you use Xero, we’ve compiled the top 5 apps to connect to to help run your business here. Your adviser will be able to recommend the best technology you can implement in your business to help you run your business more efficiently.  


This content was put together for information purposes only. The content does not constitute tax and/or legal advice and should not be relied upon as such. You should seek tax, legal or other professional advice before acting or relying on any content.
 

Other important links 

Get Started with B2Bpay Today

Start accumulating reward points for simply for collecting and making your business paymentsSetting up a B2Bpay account is easy, and free!  Click HERE to sign up to make payments for free.  

If you are interested in receiving payments and earning Qantas Points, click here to get started. Alternatively, talk directly to our Sydney-based B2Bpay customer support team by contacting us at 1300 205 575.

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Ecre

Ecre, a coffee co-roasting space and learning academy in Sydney, uses B2Bpay to get paid and earn Qantas Points. 

 

Nawar Adra migrated to Sydney, Australia from Lebanon in 2005 and brought with him a love of coffee. “I have been drinking coffee since I was five years old. I love that it is a drink that transcends every culture and brings people together”.  

Nawar started his career as a barista, trying to break into roasting. But he struggled to get his roasting business off the ground as good advice was hard to come by and setting up a roastery was a six-figure investment.  

In 2016, he founded Ecre, a collective roasting space. Ecre allows other businesses and individuals to Roast their own coffee, for themselves or under their own brand.  

 

“It is very expensive and requires a lot of investment to get the machinery required to roast your own coffee. Not to mention the knowledge required that is very hard to access”. Adra believes that others should save that money and focus on “creating a quality and ethical product instead”. Ecre makes the industry far more accessible by sharing their machinery, resources, knowledge, and love of coffee.  

Ecre now has 45-50 individuals and businesses roast weekly at their Alexandria premises. “Ecre is all about creating a coffee community, focused on delivering the tools to help the industry become more environmentally, socially and monetarily sustainable” explains Adra. 

Travel is a big part of Ecre’s success. In 2016, during the first year the business was launched they held 55 fun events for the coffee industry all around Australia. This was integral in getting the word out about their business and included flying in well-known people from around the world to speak. Nawar was also a member of the Australian team and participated in the World Coffee Roasting Championships in Taiwan. “Australia is very well known around the world for producing exceptional speciality coffee” adds Nawar. 

Adra signed up to B2Bpay to accept card payments on his invoices in 2020 and hasn’t looked back. Ecre uses Xero for their accounting, and Adra found it very was simple to add a ‘Pay with B2Bpay’ link on his invoices. It now costs Adra nothing to receive card payments, and he receives Qantas Points when his customers pay him. 

Adra is looking forward to the opportunity to use his Qantas Points to travel again once the borders open. Not only does he want to travel around Australia again promoting good coffee manufacturing, but Adra wants to travel the world “visiting more farms where the beans are grown. And bringing back those stories and knowledge to Australia. Collectively, we have the power to make an impact on the livelihoods of families who produce what we love to drink. That is where my Qantas Points will be used”. 

Get Started Today

Getting a B2Bpay account set up is easy, and free! Simply fill out an online activation form so we can verify business details. Then we will quickly set your payment portal and payment page, customised with your company brand logo. We will also arrange a payment link on your invoices.

Click HERE to sign up for free. Alternatively, talk directly to our Sydney-based B2Bpay customer support team by contacting us at 1300 205 575.

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Melbourne City Print & Dinkums Print

How a printing company in Melbourne uses the Qantas Points earned from getting paid and paying everyday business expenses to take two family holidays per year.

Melbourne City Print & Dinkums Print

John Wilson shares how he earns Qantas Points by accepting customer payments through B2Bpay and using his American Express business card for business expenses.  

John Wilson owns two printing businesses, Melbourne City Print and Dinkums Print & Design. When Covid hit in 2020, Wilson made the move to relocate his Melbourne City Print business from the CBD to his Carlton premises, Dinkums, just a few kilometres away. “I was lucky that I was at the end of a five-year lease and the move all of a sudden made sense”, explains Wilson. Luckily, it hasn’t affected the volume of business, and he is now able to operate both businesses out of one premises, which saves on costs.

“Each business has a loyal dedicated customer base. And a lot of business is conducted by email so it didn’t make as much of a difference as I thought. But we have kept the name Melbourne City Print, and the businesses separate”, says Wilson.

“Both printing businesses service clients from Architect students needing something printed large format to print materials for Melbourne University and Tennis Australia”, adds Wilson.  

Wilson signed up to receive an American Express card for both of his businesses twelve months ago and was awarded with 150,000 bonus Qantas Points for each. He regularly uses these Qantas Points earning cards to assist with cash flow and earn points on every transaction. Wilson also uses B2Bpay to pay his suppliers, which earns him even more Qantas Points on top of the points earned by using the credit cards.

Wilson switched from Stripe to B2Bpay to receive payments on both businesses’ invoices in 2020. “I made the choice to switch as I no longer pay any fees for receiving payments, plus I earn Qantas Points” adds Wilson. Because Wilson uses Xero as his accounting software, the whole set up was very simple. “It was a few clicks to get set up and now my customers can pay my Xero Invoices using B2Bpay online” explains Wilson. “They can pay with any card, and I receive the funds into my bank account”.

In the past, Wilson has used the Qantas Points earned in his business to take family holidays a couple of times a year during school holidays.  He was lucky to visit Japan skiing in early 2020 before Covid hit and plans to travel to Uluru with his family on their next trip. “We can’t wait to take more overseas family holidays in the future. And it’s great that I can use the points I’m earning in my business to get there”.

Get Started Today

Getting a B2Bpay account set up is easy, and free! Simply fill out an online activation form so we can verify business details. Then we will quickly set your payment portal and payment page, customised with your company brand logo. We will also arrange a payment link on your invoices.

Click HERE to sign up for free. Alternatively, talk directly to our Sydney-based B2Bpay customer support team by contacting us at 1300 205 575.

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How this Real Estate company was able to travel to Port Douglas entirely with Qantas Points

City Residential Real Estate was established in May of 2007 without a single property to its name and has since grown to manage 400 properties. City Residential now comfortably occupies the niche of inner-city real estate, thanks to their expertise within the Melbourne CBD market. Despite the scale of its portfolio, City Residential remains a family run business that takes a uniquely personal approach to the real estate business. 

“We treat every client’s property as if they were our own and make an effort to know each and every landlord,” says Glenn Donnelly, Managing Director and Sales Consultant. 

As many small business owners experience, managing back-end business tasks can often be time consuming, overwhelming, and ultimately costly. Specifically in an industry such as real estate, keeping track of incoming payments can quickly become an administrative nightmare. 

“I find using the B2Bpay system is easy by having the ability to navigate through each payee’s history of bills,” explains Donnelly.  

Streamlining workflow is made significantly easier with B2Bpay, as B2Bpay can be connected with a business’ accounting software like Xero, MYOB or QuickBooks to accept card payments directly from the invoices created in the software. This means clients can make payments by simply clicking a button on your invoices, which directs them to a secure payments page that is branded with your business logo.. Businesses love that when a customer pays their bill, this is automatically recorded in their Accounting Software.  

However, one of the greatest advantages according to Donnelly and many other B2Bpay businesses, is the ability to earn Qantas Points on all business payments. This includes both making and receiving business payments. businesses are able to cover travel expenses, and even arrange for travel upgrades thanks to the Qantas Points earned simply from making and receiving their regular business payments. 

“My current Qantas frequent flyer account has never been as high as it has since using B2Bpay, with over 500,000 points to my name.” 

In fact, recently Glenn was able to head to Port Douglas and fund the trip entirely with the points earned from using B2Bpay! 

Get Started with B2Bpay Today 

Start accumulating reward points for simply for collecting and making your business paymentsSetting up a B2Bpay account is easy, and free!  Click HERE to sign up to make payments for free.  

If you are interested in receiving payments and earning Qantas Points, click here to get started. Alternatively, talk directly to our Sydney-based B2Bpay customer support team by contacting us at 1300 205 575.

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Cyber Security tips – how to protect yourself and your business

Protecting your business from the dangers of the internet can seem overwhelming and extremely complex. As businesses increasingly rely on technology, stringent measures in cyber security and protection are also necessary. 

Cybercrime does not discriminate. Nor is it uncommon. Every organisation’s computer and online networks are susceptible to hackers, viruses, email phishing, malware and ransomware attacks.  

According to a recent Australian Cyber Security Centre survey, small businesses report a cybercrime incident every 10 minutes. The estimated cost of annual losses from cybercrime is upwards of $300 million.  

Usually, financial damage is only one consequence of cyberattacks. Businesses can also suffer from loss of reputation and diminished goodwill, leading to customer turnover. Rebuilding customer relationships and market share ends up costing more than just time and money.   

Keeping your business data and network safe and secure doesn’t need to be overcomplicated. Below, we list our top 5 cyber security tips on what you can do to stay protected and prevent cybercrime and malicious internet attacks.  

Keep passwords strong and long 

As a business has multiple employees using multiple devices to log into multiple websites or to access different software, it can be quite tempting to choose a generic password. However, strong passwords are a must. Not only to secure to ensure outsiders can’t gain access to your software and websites, but to ensure that critical customer information, like payment details, are kept private. Periodical reminders to change them are also important.   

Stuck on what to use? Make sure your password is:

  • Long. Use at least 14 characters, we find that stringing a series of random words put together works perfectly
  • Memorable but unique. Use an uncommon or unusual phrase or combination of words that only you will remember, and a hacker wouldn’t know. 
  • Complex. Use a mix of uppercase and lowercase letters, as well as special characters and numbers. 
  • Unpredictable. If hackers know personal details such as the name of your pets, they can use this information toguess your password. Don’t use easily obtainable information such as birthdays, current addresses or your spouse’s name and personal information. Avoid natural number or alphabet sequences such as abcd1234 
  • Random. Forget pet names or favourite foods. Create a password that’s unexpected. Need inspiration? Think of a memorable incident from past places you’ve lived or visited or a particularly fun memory from your childhood.  

When it comes to sharing passwords with employees, there’s a few rules to consider: 

  • Limit access. Only give password information to relevant staff who need access to that platform or device.  
  • Use password protection software. A password storage and sharing tool can keep relevant employees updated as passwords change to keep access restricted. It also hinders employees from sharing passwords casually among the team. 
  • Password storage. Do not keep a document that lists all your passwords. Do not send passwords via email as well. If an employee’s email account is compromised, ‘password’ is the first thing that hackers will search for. 
  • Set regulations and guidelines. To keep all company devices safe and protected, let staff know the criteria they need to meet in setting their passwords. Create a guideline sheet with password and cyber security requirements and pass it around the team, ensuring everyone has a copy at their desk. 

Educate and train your team  

Expanding on our last point in setting guidelines for the team, make the time to train staff on the company’s policies and procedures for cyber security. 

Training sessions are a great opportunity to educate employees about the dangerous realities of cyber threat. It’s also essential that staff members are made aware that they all play an important role in keeping your business safe. 

Training sessions should include discussions about: 

  • The importance of maintaining strong passwords 
  • How to identify and prevent cyber threats 
  • The possible kinds of cyber threats that can occur 
  • What to do when a cyber threat occurs 
  • How and to whom they should report a cyber threat 

Remember staff also need to be regularly updated with any company policy or procedural changes. Annual or quarterly training sessions will help keep cyber security as a high priority among your team. 

Have a data back-up strategy  

While the task may seem a daunting, backing up data is highly critical for any business. It can save you from critical data loss, as well as financial ruin.  

Once a strategy for data back up and storage is established, making it a regular procedure is straightforward. Depending on your business requirements, there’s a few considerations: 

  • Back up often. Ideally, you want to back up regularly. This can be daily with incremental back-ups to a portable device or cloud storage. Furthermore, you could look into a server back-ups at the end of each week, month and year.  
  • Keep storage devices off-site. Don’t risk having physical storage devices being damaged or robbed. Think about where you can store your data in a location that is at a safe distance from your office.  
  • Regular checks. Make sure that your data is easily restored. It’s one thing to have it stored away, it’s another if you can’t retrieve it again.  

Keep software up-to-date

Outdated software may not only cause disruption and delays. Without regular updates, your network and devices leave can be exploited. Your business is left vulnerable to potential hackers.  

Updating software regularly and proactively also ensures that potential exploits are dealt with ahead of time and your systems are kept secure.  

Schedule updates after business hours or another convenient time when employees are less likely to be online if downtime on certain software is an issue. Updates will potentially fix security vulnerabilities and flaws. This is also a great time to check if there have been any cyberattack attempts.  

Security solutions for financial data  

When it comes to important financial data like payroll or taking and making payments, there is no room for risk. But where to begin? Here are some important pointers: 

  • Use encryption. Converting data into another form or code, or sending information over the internet, encryption keeps information secure. The codes keep the data confidential as it transfers through networks. Once it reaches its authorised recipient, the code is deciphered or unscrambled. Encryption can be used to add an extra layer of security for internet and computer networks as well as data. 
  • Use MFA (Multi-Factor Authentication). As a verification security process, MFA requires the user to provide two or more proofs of identification for access. For example, a user may require a password and a code sent to their mobile before given access. MFA can be used for highly confidential documents, company online payroll, accounting and payment systems.   
  • Software Security Certification. For businesses that rely heavily on ecommerce or provide online services, securing their website with SSL/TSL certification is critical. Information transferring between your website to the server is usually in plain text, leaving it vulnerable for hackers. SSL/TSL certification provides end-to-end encryption, securing your data. 

B2Bpay: The Secure Payment Solution 

When it comes to paying and taking payments online, it’s important that your system is efficient and saves you from paperwork. More importantly, you need to safeguard your company’s data and financial information. It is wise to ensure you have thehighest cyber security and protection.  

B2Bpay is an online payment portal for businesses to pay all their bills using their existing credit cards, debit cards or bank account. Completely secure and safe, all cards are tokenised meaning B2Bpay never stores card numbers in full.    

As a B2Bpay Biller, you can email invoices securely, and your customers can pay with ease on your secure payment page, resting assured their card details are protected. 

Alongside its security features, B2Bpay offers a range of other benefits for your business: 

  • Earn credit card points AND Qantas points when paying business expenses. 
  • Earn full points when paying ATO, government and utility bills. 
  • Use your credit card’s up to 55-day interest free period, helping boost cash flow. 
  • Save time and integrate your accounting software – XERO, MYOB or QuickBooks. 
  • Easy and secure to use on multiple devices. 
  • Tracking and monitoring transactions from any device at any time. 

The B2Bpay solution is Level 1 PCI DSS (Payment Card Industry Data Security Standards) Certified, meaning you don’t need to worry about credit card compliancy issues. Reaching all Australian business standards and requirements for credit card data security management, your business and customers are well-protected with B2Bpay.  

B2Bpay’s maximum security features give business owners confidence and peace of mind, knowing that whether it’s making or taking payments, nothing gets lost or stolen, and their customer payment information is kept secure 

B2Bpay: Keeping you, your business and customers cyber safe and protected 

When it comes to the security of your business data, there are no compromises. Give your employees and customers confidence that B2Bpay will protect their details with every transaction. 

Sign up for FREE today. If you have questions or need further information, contact our locally based Customer Support team on 1300 625 647 

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How This Tapas Bar Earns Travel Rewards for Paying Its Suppliers

Kipling’s Wine Bar is one of Turramurra’s most popular destinations to taste an extensive variety of vintage wines, and enjoy shared plates ranging from pulled pork croquettes to roasted figs in a relaxed atmosphere. However, this unique location has an interesting history beyond the ordinary tapas bar. The now chic, modern space was in fact once a thriving petrol station on Sydney’s North Shore. Today, its large garage wall serves as an ambient floor-to-ceiling window, where guests can dine comfortably inside the restaurant while seated on leather sofas arranged near an ornate tiled bar or gathered with friends outdoors in the sunny courtyard.  

For managing director Helen Thompson, one of the most challenging aspects of keeping this lively tapas location running has nothing to do with the busy nights of guests dining, but instead comes from managing regular payments to creditors. 

“We created a weekly pay run to pay our creditors and we set this up in B2B as a bulk payment, allowing enough time for payee terms. Previous bulk uploads have been arduous and clunky, but now that we use B2B this process seems pretty seamless as soon as creditors have been verified.” 

In addition to using B2Bpy to set up bulk payments, Helen has also appreciated the ease of connecting B2Bpay with her accounting software, Xero. Now that she’s connected, she can view all her bills she has entered in Xero in B2Bpay and can simply click and pay. Businesses such as Kipling’s Garage bar save time and admin costs with the smooth automatic reconciliation of connectingB2Bpay with their accounting software. 

Helen has also benefited from the ability to earn Qantas Points with every eligible payment the business makes, using preferred suppliers to maximise points earning. (If a supplier is registered as a Bonus Biller with B2Bpay, you can earn up to 3 Qantas Points per $1.50 on payments.) And because Kiplings Garage Bar is known for its wide selection of wines from across the world, including Australia, Europe and Latin America, travel is an important part of the business to gain inspiration. Helen has used the rewards points the business earns to pay for both business travel and staff incentives. 

“In the future, we would like to continue in this vein once things get back to ‘normal’ and we can move about the country more freely,” Helen explains. 

Get Started Today 

Getting a B2Bpay account set up is easy, and free! Click HERE to sign up and start earning Qantas Points for making business payments. Alternatively, talk directly to our Sydney-based B2Bpay customer support team by contacting us at 1300 205 575. 

How to accept card payments through your invoices for free

Know exactly when you’re getting back by accepting payments online. Customers expect paying to be easy. Let them do it their way by supplying credit card payment options. This gives them flexibility and convenience when it comes to paying your invoices. It also helps you too as getting paid faster means a boost in cash flow and no more bill chasing. 

Benefits of using B2Bpay to accept payments: 

B2Bpay is a secure online payment portal for businesses to accept all major credit card payments at no cost. Clients will find it easier to pay with more options and far more convenient with online access.  

Need more reasons? 

Convenience 

B2Bpay reduces payment chasing, saving your business time and resources.  Being paid faster also reduces bad debt while boosting cash flow.  

B2Bpay gives customers to pay their invoices from any device at any time. Without having the fuss of cross-checking bank statements, you can check all payment transactions straight from the B2Bpay dashboard. 

Earn points 

B2Bpay not only guarantees faster payment, you also earn Qantas points each time a customer pays with their credit card. For every $20 paid to you through a VISA or MasterCard credit card, you receive 1 Qantas Point. How’s that for double benefits?   

Customers can also earn points when they pay you with their credit card. Not only does it encourage them to pay on time, B2Bpay leads your business with a competitive edge.  

Rewarding customers each time they make payment is a great differentiator from your customers. It will also build loyalty and encourage on-going patronage. 

Simple Click and Pay Button 

Customers want to be able to pay you with ease and their preferred options. By adding a simple “Click and Pay” button on your online invoice, customers can immediately link to a secure payment page with your company logo. Customers can conveniently pay by credit or debit card. 

Just a few simple clicks to immediate payment. 

Set Up is Easy and Free 

Unlike other platforms, setting up B2Bpay requires no additional IT build or bank set up. There are no monthly fees and initial set up is at no cost.   

Our locally based customer support team will make sure the B2Bpay platform works within your business requirements. There are no changes to your existing system or banking arrangements.  

Once B2Bpay is set up, it’s simple and easy to use. No need for training. Also, merchant facilities aren’t required. It’s all ready to go! 

Seamless Integration  

B2Bpay’s seamless integration with accounting software like Xero, MYOB or QuickBooks makes online credit card payments easily accepted with automatic reconciliation.  

Automatic reconciliation means you no longer need to spend hours cross checking manually or risk human error. You can monitor and track all payments through the B2Bpay dashboard at any time, in real time. 

Even if your business doesn’t use any of these programs, the B2Bpay team can actively work with you so you’re able to add a Payment Link to any invoice. 

How does B2Bpay work? 

Simply sign up for B2Bpay with the online form. Our customer support team will promptly be in touch to set up your portal with the business logo. From there, the process is straightforward: 

Step 1: Our customer support team will help connect your accounting software – Xero, MYOB, Quickbooks or others – from your B2Bpay dashboard. 

Step 2: You can start sending your invoices online. From your accounting software you can include B2Bpayment information on your invoice, which gives your customers the option to pay by credit, debit card or bank 

Step 3: Upon receipt, your customer can immediately pay their invoice via B2Bpay. Payments are made using the customer’s nominated card. 

Step 4: Within 3 business days, funds are received to you by EFT or BPAY Plus you receive 1 Qantas Point for every $20 paid to you via VISA or MasterCard. No transaction, merchant or card terminal fees are incurred. There are processing fees which can be found on our homepage.

Step 5: Once received, funds are automatically reconciled in Xero, MYOB, or QuickBooks. As an additional bonus to your business, customers will pay the card processing fees. Receiving payments from customers through B2Bpay does not incur any costs at your end.  

Need more information? 

Click onto the video to find out how B2Bpay can help you get paid faster through your invoices, while saving you time and costs. 

Businesses love getting paid through B2Bpay 

What better way to show you the genuine business benefits of B2Bpay than through our happy clients? John Liu is COO of Human Care Australia Pty, leading global supplier of hospital and healthcare equipment has given his clients an easier quicker payment method with B2Bpay.  

“Our patients are finding B2Bpay really easy to use. We were not accepting credit cards before and now we are but at no extra cost to us. I am also able to take credit card payments at my reception desk which makes life a lot easier,” said John. 

B2Bpay: Get Paid Faster for Free 

If hefty bank or merchant fees have steered your business from accepting credit card payments, B2Bpay is here to change your mind. 

Streamlining your online invoices to include credit card payments, B2Bpay provides the ideal payment solution. Customers can pay through their nominated card while you earn Qantas points with each payment they make.   

Most importantly, all the benefits that come with using B2Bpay are at no cost to your business. 

Click HERE to sign up today! For more information feel free to drop us a line. To chat with someone from our locally based customer support team, call us on 1300 205 575.