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Connect to Xero (Biller)

Connect B2Bpay to Xero and a ‘Pay Now’ button will appear on the invoices you send to customers. This button directs to your payment page with all the invoice details already pre-populated. And when your customer pays, their payment automatically reconciles in Xero. How awesome is that?

To do this,  you need to complete the following steps.

1.Log in to B2Bpay as a Biller. Click here to log in.

2. Log in to B2Bpay with your normal credentials.

3. Once you are logged in click on “Profile” on the left hand side of the screen.

4.  Then click on the Xero Tab on the right hand side.

5. Scroll to the bottom and click on the “Sign in with Xero” button.

This will take you a page where you need to log in to Xero.

4. Once you have signed in you need to click “Allow Access”

5. Then click “Connect”

6. Choose “Payment Account” and “Expense Account”.  “Payment Account” is the account you receive the funds the customer pays to you and the account in Xero that B2Bpay will automatically record their payment.  For “Expense Account”, choose an appropriate account to record payment processing fees. For example: “Bank Fees”. This is only relevant if you have chosen to pay (and not pass on) the payment processing fees.

Wonderful, you’re connected.

Your ‘pay now’ button will now direct to your branded payment page with invoice data pre-populated, and payments will be reconciled in Xero.

Make sure you send us a test invoice for $2 to [email protected] so we can test it’s working!

Connect to Xero

Welcome to the B2Bpay + Xero Beta Program.

To connect B2Bpay to Xero (so you can click and pay all approved invoices from Xero) you need to complete the following steps.

1.Visit this URL:  https://pay.b2bpay.com.au/Customer/xeropaybills

2. Log in to B2Bpay with your normal credentials.

3. Click on the Sign in with Xero button at the bottom of the page.

This will take you a page where you need to log in to Xero.

4. Once you have signed in you need to click “Allow Access”

5. Then click “Connect”

6. Choose a “Payment Account” and “Expense Account” from what you have configured in your Xero profile. For the “Payment Account”, select the account that you use to fund payments to suppliers. This could be a credit card account, if you have it configured in Xero or your bank account that you use to pay off your credit card. For “Expense Account”, choose an appropriate account to record payment processing fees – for example: “Bank Fees”.

7.  You will then be taken to a screen which will show all approved invoices which are synced from Xero and ready to pay. Simply select which ones you would like to pay, and the day you would like to pay, then click “$ Pay Selected”.

You may need to provide or confirm bank details if this is the first time you are paying a supplier or we haven’t been able to match them in our system.

Wonderful, you’re connected.

Every time you would like to see this feed an make payments, visit https://pay.b2bpay.com.au/Customer/xeropaybills and log in. We recommend you “favourite” this address on your web browser so it’s easy to get to every time you want to pay your bills.

 

Common Questions

All bills that you have approved in Xero, but have not yet paid.

B2Bpay processes your payment and automatically updates XERO by:

  • recording your payment of the bill;
  • posting the payment processing fee to your nominated Expense Account (eg. Bank fees);
  • recording the total payment amount in your nominated Payment Account; and
  • making the required entries in your B2Bpay Clearing Account’, which is an account in Xero used to automatically handle your payment and the processing fee.

Not much! Just, as you would already do, reconcile the payment that will appear on your credit card with the payment in your Xero Payment Account.

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Single Touch Payroll

What is Single Touch Payroll?

If you’re a small business with 19 or less employees, you are now required to use Single Touch Payroll (STP) reporting.

This rule came into effect on 1 October 2019 , but many small businesses (up to 70% in fact) are yet to adopt it – despite the fact it’s cheap and easy to get started.

What does it mean for small to medium businesses?

STP reporting allows you to report your employees’ payroll information – including salaries, PAYG withholding and super – to the ATO at the same time as you complete your pay run.

This simplifies your bookkeeping requirements as it removes a step from the reporting process. It also improves the timeliness and accuracy of information you send to the ATO.

How do you get started?

To start using STP reporting you need to be signed up to STP-ready software.

If you currently use accounting software such as Xero, Reckon or MYOB you should be ready to start using STP straight away.

Are there free or low cost options?

There’s a wide range of STP-ready software products available – including a number of options that are either free or cost less than $10 per month.

The ATO website features an extensive list of no-cost or low-cost STP solutions.

If haven’t already started using STP reporting, speak with your accountant or bookkeeper and work together to ensure your business is compliant.

B2B Pay and its affiliates do not provide tax, legal or accounting advice. This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, tax, legal or accounting advice. You should consult your own tax, legal and accounting advisors before engaging in any transaction.

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How to remove your old ‘Pay Now’ B2BPay link in Xero

If you have been using Xero to invoice your customers already, you will need to remove the current payment link that links to your B2Bpay payment page. Once you have done this, you can connect to our NEW Xero Integration (which has some really cool features).

The new integration will mean that the ‘Pay Now’ button on your invoices will direct to your branded payment page with all the invoice details pre-populated. And when your customer pays, their payment automatically records and reconciles in Xero!

Instructions

Step 1

Log in to your Xero account.

Step 2

Click on your Company Name drop down on the top left hand side, then click on ‘Settings’. Once you are in the ‘Setting’ page, click on ‘Payment Services’.

Step 3

You will see ‘B2Bpay’ listed as a payment service. Click ‘Edit’ on the right hand side. Then click “Remove…”. It will show a button to confirm you want to remove. Click on the red ‘Remove’ button.

Xero Remove Payment button

You’re done!

You are now ready to connect B2Bpay to Xero through the new Integration! For instructions on how to do this – click here.

Need further help?

Email us [email protected]  or  call: 1300 205 575