Integrating B2Bpay with your Xero account provides you with a number of benefits including:
View and pay all your bills from Xero in B2Bpay.
The ‘‘Pay Now’ button on your Xero invoice template directs your customers to your B2Bpay payment page.
Save time and data entry with all payments (both payables & receivables) automatically recorded in Xero.
If you don’t have an accounting software program, you can talk to your accountant or bookkeeper and ask them which one they would recommend to suit your business. If you’d like to sign up to Xero – it’s easy, click here to try for free.
Xero is a world-leading online accounting software built for small business.
Get a real-time view of your cash flow. Log in anytime, anywhere, on your Mac, PC, tablet or phone to get a real-time view of your cash flow. It’s small business accounting software that’s simple, smart and occasionally magical.
Use the Xero mobile app to reconcile, send invoices, or create expense claims – from anywhere. Get paid faster with online invoicing. Send online invoices to your customers – and get updated when they’re opened.
Reconcile in seconds. Xero imports and categorises your latest bank transactions. Just click ‘Ok’ to reconcile. Click here to try for free.
Your business will earn 1 Qantas Point for every $100 you pay through B2Bpay. Plus your business can earn up to 3 Qantas Points for every $1.50 spent with Bonus Billers (depending on the agreement between the Biller and B2Bpay).*
You business will earn 1 Qantas Point for every $20 paid to you using VISA or Mastercard.**
Choose a “Payment Account” and “Expense Account” from what you have configured in your Xero profile:
Payment Account: choose the credit card (or bank account only if using a debit card) that you will use to pay bills in B2Bpay:
Expense Account: where you want to record B2Bpay payment processing fees in Xero (e.g. Bank Fees or similar).
You may need to provide or confirm bank details if this is the first time you are paying a supplier or we haven’t been able to match them in our system.
We’ve put together a short video below that steps you through the above steps.
When you log in to B2Bpay and click on the ‘Pay Xero Bills’ tab, all of the bills you have loaded into Xero will be there ready to pay. Simply click and pay with the credit cards you have stored in your B2Bpay wallet.
If we don’t have enough details to process your payment (for example, BSB & bank account details), you will be prompted to enter these details.
We have put together a short video below which steps you paying your Xero Bills in B2Bpay.
B2Bpay processes your payment and automatically updates Xero by:
With B2Bpay making automatic entries in Xero, there is not much for you to do. All you do need to do is to reconcile your Accounts to make sure they are balanced.
Your payment (the total amount including the processing fee) will appear in the Xero Payment Account that you linked in B2Bpay – this should be the credit card you used to pay in B2Bpay.
B2Bpay Clearing Account:
For every payment you make in B2Bpay, there will be three automatic entries in the B2Bpay Clearing Account – the payment of the bill, the payment of the B2Bpay processing fee, and the transfer to the credit card Payment Account.
When you open the B2Bpay Clearing Account, you will see that B2Bpay has automatically reconciled the first two transactions – the payment of the bill and the B2Bpay processing fee.
The only transaction that you need to reconcile is the transfer to the Payment Account. Simply select the transaction, click on ‘More’ and then ‘Mark as Reconciled’.
Want to bulk reconcile?
To make it even easier, you can choose to do reconcile payments in the B2Bpay Clearing Account periodically and reconcile multiple transactions at once.
To do this (if you haven’t already), turn on the ‘Enable mark as reconciled’ feature by opening the B2Bpay Clearing Account in Xero, clicking the Help ? icon and then selecting ‘Enable Mark as Reconciled’.
You will then be able to bulk reconcile all transactions in the B2Bpay Clearing Account by simply clicking the Select All tick box, clicking on ‘More’ and then ‘Mark as Reconciled’. (It’s even OK to do this for transactions already reconciled.)
This is a virtual account that is automatically created when you connect B2Bpay to Xero.
This account is required to enable each transaction you make using B2Bpay to be split up into:
The total amount you pay will also be automatically recorded to your nominated Payment Account.
Example; if you pay a $100 bill in B2Bpay and the payment processing fee is $1.50, the following transactions will be automatically created in the B2Bpay Clearing Account:
For info on how to reconcile transactions, see the question: What happens once I have made a payment?
When connecting B2Bpay to Xero, the online steps will guide you through selecting the correct Payment Account and Expense Account to set yourself up for easy payment processing and recording.
If you have already connected B2Bpay to Xero, here’s how you should have everything configured:
Connect B2Bpay to Xero and a ‘Pay Now’ button will appear on the invoices you send to customers. This button directs to your payment page with all the invoice details already pre-populated. And when your customer pays, their payment automatically reconciles in Xero. How awesome is that?
To do this, you need to complete the following steps:
“Payment Account” is the bank account to which B2Bpay sends the payment funds when your customer pays you and is the account in Xero in which B2Bpay will automatically record their payment.
For “Expense Account”, choose an appropriate account to record payment processing fees, for example: “Bank Fees”. This is only relevant if you have chosen to pay (and not pass on) the payment processing fees.
We’ve put together a short video below to show the above steps.
You can have more than one payment option in Xero for your customers to pay you, if you choose (see example below). The benefit of your customers paying you by B2Bpay is that it is at no cost to you, plus you and your customers earn Qantas Points.
When your customers pay you via the ‘Pay with B2Bpay’ button on your invoices, the invoice is updated as paid. If your customer doesn’t pay the full amount, the invoice amount will be changed to show the remaining balance.
It’s very simple to reconcile payments made to you through B2Bpay in Xero.
If you have connected your bank feed to Xero:
If your bank feed is not connected to Xero:
Payments made or received via credit or charge card should be recorded as at the date of the statement line. This is in-line with time of supply, as this is when the credit or charge card was tendered as payment.
B2Bpay is owned and operated by Zenith Payments Pty Ltd, a leading payment processing business based in Balmain, Sydney. Payment processing and merchant acquiring facilities are provided by Westpac, American Express, Diners Club and other leading financial institutions. More details about Zenith Payments.
A standard and tax-deductible credit card processing fee (from 1.2% excl. GST) or a bank account processing fee (0.65% excl. GST) applies to all payments and the applicable fee will be displayed when you set up a biller and/or when you make a payment.
# Use a Qantas Points earning credit card to earn points on every payment. Card products referred to are not issued by Qantas but by the relevant Card partners. The applicable Card Partner is the credit provider and credit licensee under the National Consumer Credit laws. Points are offered by the relevant Card partner and partner reward program and can only be earned on eligible purchases. Contact the relevant Card Partner for terms and conditions or enquiries.
*A business must be a Qantas Business Rewards Member to earn Qantas Points for business. A one-off join fee of $89.50 including GST normally applies, however this will be waived for B2Bpay customers using this link. Membership and Qantas Points are subject to the Qantas Business Rewards Terms and Conditions. Qantas Points for business are offered under the B2Bpay Customer Terms and Conditions. Members will earn 1 Qantas Point for every $7 paid to the ATO by card, 1 Qantas Point for every $10 paid to all other billers by card, and 1 Qantas Point for every $3 paid to a biller by bank account. Members can also earn up to 3 Qantas Points per $1.50 paid to B2Bpay Bonus Billers. See B2Bpay website for a list of current B2Bpay Bonus Billers. Qantas Points will be credited to the Members’ Business Rewards account by the 14th day of the month following the eligible spend. Any claims in relation to Qantas Points under this offer must be made directly to B2Bpay by emailing [email protected]. Businesses must ensure the ABN registered with Qantas Business Rewards is saved in the B2Bpay customer profile or entered online when paying in order to earn Qantas Points. Qantas Points earned using B2Bpay will be credited to the Members’ Business Rewards account by the 14th day of the month following the eligible spend as outlined in the B2Bpay Customer Terms and Conditions. B2Bpay Billers will earn 1 Qantas Point for every $20 of customer payments made by customers using VISA or Mastercard via the Public WebPay payment portal supplied by B2Bpay (an ‘eligible payment’) and featured on the Biller’s invoice or statement template. Excludes failed or refunded payments and may not be available to businesses on enterprise or special pricing plans. Qantas Points will be credited to the Members’ Business Rewards account by the 14th day of the month following the eligible spend. Any claims in relation to Qantas Points under this offer must be made directly to B2Bpay by emailing [email protected]
^Classic Flight Rewards are available on Qantas, Jetstar and partner airlines. Availability is limited. Qantas Points values and prices are correct as at 31 March 2021 but may vary at the time of booking. Search Qantas Classic Flight Rewards for more information. Check travel restrictions before travel, ensure you check the latest government travel requirements, which may include mandatory health declarations, use of face masks, entry permits, pre-approval and quarantine (possibly at your own expense), or you could be denied entry.
And our team will be in touch to get you started!
And our team will be in touch to get you started!
Let’s get you started below.
1. Simply enter your details below.
2. We will be in touch to get you started receiving card payments through B2Bpay shortly.
1. Simply enter your details below.
2. We will be in touch to get your started making and receiving card payments through B2Bpay shortly.
1. Fill in the form below & we will get back to you requesting some more details and your logo
2. We will then set up your account and payment page.
3. Finally we will help you get a ‘pay now’ link on your invoices that will direct to your payment page.